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Privacy Policy

Introduction

Welcome, traveler, to The Hermetic Apothecary, an online space dedicated to tarot, modern séance work, divinatory arts, and curious handcrafted artifacts. This site is operated by Kat Shaw, who serves as its keeper, practitioner, and steward of client confidentiality.

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Just as readings are treated with respect and discretion, so too is your personal information. This Privacy Policy explains what data is gathered when you explore the site, book a session, or make a purchase—and how that information is safeguarded within this digital apothecary.

Entering this site means you acknowledge and accept the practices described here.

Information I Collect

When you step into this digital apothecary, certain information is gathered to help provide readings, fulfill orders, and ensure the site functions properly. The information collected falls into three categories:

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A. Information You Provide Directly

When you book a tarot session, request a modern séance consultation, or make a purchase through the shop, you may be asked to provide:

  • Name

  • Email address

  • Phone number (if required for scheduling)

  • Billing or shipping address (for physical items)

  • Appointment details (preferred session type, notes, or questions you choose to include)

  • Any personal information you voluntarily share during a reading or communication

I do not require you to disclose sensitive personal information. Anything you choose to share during a reading is held in confidence and is used only to conduct the service you booked.

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B. Transaction & Payment Information

Purchases made on this website are processed through Wix Payments or other third-party payment processors available on Wix (such as PayPal).

I do not store, access, or see your full credit card or financial details.
Payment processors may collect limited information required to complete the transaction, such as:

  • Partial card details

  • Transaction ID

  • Billing name and address

Each processor maintains its own privacy policy, which governs how payment information is handled.

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C. Automatically Collected Information

Like many websites, this site also gathers certain technical data automatically through Wix’s platform, which may include:

  • IP address

  • Browser type and version

  • Device information

  • Pages viewed and time spent on the site

  • Cookies and similar tracking technologies

  • General location (city/region level)

This information helps keep the site functional, secure, and user-friendly.

How Your Information Is Used

The information collected within this apothecary is used with purpose and discretion — never casually, never sold to outside entities. Each piece of information serves a clear and necessary function in allowing the work to unfold.

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A. To Provide and Complete Services

Your information is used to:

  • Schedule and confirm tarot readings, modern séance sessions, or other appointments

  • Communicate regarding your booking, rescheduling, or follow-up details

  • Prepare for your session when you share questions, intentions, or areas of focus

  • Deliver any digital or physical items you purchase through the shop

 
B. To Maintain Confidential Records

If you choose to share personal details during a reading, they remain between us. Notes are kept only as long as needed for:

  • Session preparation

  • Continuity between follow-up appointments

  • Legal, bookkeeping, or tax purposes (e.g., invoices)

No session information is ever used for marketing, nor is it disclosed to any outside party unless required by law or safety concerns.

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C. To Improve & Protect the Website

Automatically collected technical data (through Wix) may be used to:

  • Monitor site performance

  • Prevent fraud or unauthorized access

  • Improve functionality, layout, and accessibility

  • Understand which offerings visitors are most drawn to

No profiling or automated decision-making is conducted with this data.

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D. To Communicate With You

Your contact information may be used to:

  • Send appointment reminders

  • Provide order updates

  • Respond to questions or inquiries

  • Offer optional newsletters or updates (only if you opt in; you may unsubscribe at any time)

 
E. To Comply With Legal Requirements

Certain information must be retained for:

  • Tax records

  • Business bookkeeping

  • Compliance with relevant laws and regulations

Only what is necessary is kept, and only for as long as required.

Confidentiality of Readings & Spiritual Sessions

In all matters of divination, intuitive work, and spirit-led practice, confidentiality is treated as a sacred vow. Any personal stories, impressions, questions, or emotional disclosures shared during a session remain strictly between practitioner and client.

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A. What Confidentiality Means Here

  • I do not share, sell, publish, or disclose any details of your reading or session to outside parties.

  • I do not use the content of your session for marketing, testimonials, or social media without your explicit written permission.

  • I do not record sessions unless you specifically request a recording and grant consent.

Everything spoken, revealed, or explored within a session remains sealed within that space.

 
B. Notes & Records

If I take notes to prepare for your session or to ensure continuity between follow-up readings, they are:

  • Minimal

  • Stored securely

  • Never shared

  • Deleted upon your request unless legally required to retain them

You may request access to or deletion of any notes kept about your readings.

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C. Sensitive or Personal Disclosures

Clients sometimes bring forward emotional experiences, personal history, or spiritual concerns. While such details may guide the reading, they are never stored, catalogued, or used outside the context of that session.

I do not engage in analysis, diagnosis, or any form of therapeutic record-keeping.

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D. Safety Exceptions (Rare, But Required)

I respect your privacy deeply.
However, confidentiality must be broken if:

  • You disclose intent to harm yourself

  • You disclose intent to harm another person

  • You reveal situations involving abuse of minors or vulnerable individuals (as required by law)

Outside of these rare and legally mandated circumstances, your information remains wholly private.

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E. Spiritual Phenomena & Session Tools

If you choose a session involving:

  • spirit box devices

  • EVP-style tools

  • intuitive channeling

  • séance-style communication

…any impressions or phenomena observed remain private unless you request otherwise.

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No recordings, transcripts, or spiritual impressions are shared without your consent.

Payment Processing & Third-Party Services

To complete purchases, bookings, and transactions within this digital apothecary, certain third-party services may handle elements of your information. These entities function as data processors, meaning they manage information on my behalf but do not control or own it.

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A. Payment Processing

Payments made through this website are handled by Wix Payments, PayPal, or other secure processors offered through the Wix platform.

These processors may collect information necessary to complete your transaction, including:

  • Partial card details

  • Billing name and address

  • Transaction ID

  • Verification information required by financial regulations

I do not store, access, or see your complete credit card number, security code, or full financial details.
All financial information is handled according to the security standards and privacy policies of the payment processor you choose at checkout.

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B. Wix as a Service Provider

This website is built and hosted through Wix.com Ltd.
Wix may collect technical, analytical, and functional information as part of operating the website, including:

  • IP address

  • Cookies and tracking data

  • Device and browser information

  • Usage statistics

  • Security logs

Wix uses this data to:

  • Maintain site performance

  • Prevent fraud

  • Provide secure checkout

  • Support site features such as booking and order history

Wix stores this information in accordance with their own privacy practices. You may review their full policy at:
https://www.wix.com/about/privacy

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C. Optional Integrations

If I incorporate additional tools such as:

  • Email newsletter platforms

  • Analytics services

  • Social media plugins

  • Embedded appointment tools

…those services may also collect limited information required for their operation. Any such integrations will be chosen with care and will never have access to the content of your readings.

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D. No Selling or Sharing of Information

I do not sell, trade, or rent your personal or spiritual information to any third party.
Third-party services only receive information necessary to perform the function you requested (such as processing a payment or sending a confirmation email).

Cookies, Analytics & Tracking Technologies

This digital apothecary, like most websites, uses certain small fragments of data known as cookies and similar tracking technologies. These tools help the site function smoothly, offer a stable shopping and booking experience, and allow me to understand how visitors move through the pages.

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A. What Cookies Are

Cookies are small files stored on your device that allow the site to remember information such as:

  • items in your cart

  • your preferred language or region

  • whether you are logged into your account

  • basic usage patterns

They are not used to observe your behavior outside this website, nor to collect private details unrelated to your visit here.

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B. How Wix Uses Cookies

Because this site is hosted on Wix, the platform may automatically use cookies and similar technologies to:

  • Keep the website secure

  • Enable bookings, account logins, and checkout

  • Provide analytics about site traffic

  • Improve accessibility and performance

  • Detect fraudulent or malicious activity

These cookies are standard and essential to the operation of the website.

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C. Analytics Tools

Wix may collect aggregated, anonymous analytics about how the site is used, including:

  • which pages are visited

  • navigation paths

  • time spent on each page

  • general geographic region of visitors

This information does not identify you personally, and it is used only to improve the website and offerings.

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D. Optional Third-Party Tools

If I choose to integrate additional tools in the future — such as:

  • email newsletter systems

  • embedded social media feeds

  • marketing or performance analytics

— these services may use their own cookies or tracking technologies. Any such integrations will be included only if they align with this policy and respect your privacy.

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E. Your Choices

You may:

  • disable or delete cookies through your browser

  • adjust cookie settings within site pop-ups (if enabled)

  • browse the site with restricted tracking settings

Please be aware that turning off essential cookies may limit certain features, such as booking sessions or completing purchases.

Shipping, Fulfillment & Physical Orders

For those who purchase artifacts, curiosities, incense, or other handmade items from this apothecary, certain information must be collected and used to ensure your items reach you safely and in a timely manner.

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A. Information Used for Shipping

If you place an order for a physical item, you will be asked to provide:

  • Name

  • Shipping address

  • Email address (for tracking or updates)

  • Phone number (if required by certain carriers)

This information is used solely for order fulfillment and is never shared beyond what is required to deliver your package.

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B. Fulfillment & Carriers

To complete your order, your shipping details may be shared with:

  • postal or delivery carriers

  • packaging and fulfillment tools within Wix

  • third-party shipping calculators or label printers (if used)

These services receive only the information required to transport the item from my hands to yours.

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C. Packaging & Customs

For international orders (if offered):

  • Your address and a description of the item may be provided to customs authorities

  • Only legally required information is disclosed

No unnecessary personal information is included on customs forms.

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D. Order Updates

Your contact information may be used to:

  • send order confirmations

  • provide tracking information

  • communicate about shipment delays or questions

You will not receive marketing emails unless you explicitly opt in.

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E. Retention of Shipping Information

For accounting, inventory, and tax purposes, basic order records may be kept for the duration required by law.
These records include:

  • your name

  • the items purchased

  • the date and transaction amount

Shipping addresses are not used for any purpose beyond fulfilling your order and maintaining necessary business records.

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F. No Sharing Beyond Fulfillment

Your shipping information is never:

  • sold

  • rented

  • traded

  • given to marketing firms

  • used for purposes unrelated to your order

The details you provide remain confined to the walls of this apothecary and the delivery path to your door.

Email Communication & Marketing

Communication is an essential part of both readings and the crafting of curiosities. This section explains how your email address may be used, and what kinds of messages you can expect from this site.

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A. Transactional & Service-Related Emails

By booking a session or placing an order, you may receive emails related to:

  • appointment confirmations

  • rescheduling notices

  • order confirmations

  • shipping updates

  • answers to inquiries or questions you’ve sent

  • follow-up messages directly relating to your reading or purchase

These emails are considered necessary to complete the service you requested.

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B. Newsletter & Optional Updates

If you choose to join the mailing list, you may receive occasional messages such as:

  • announcements of new offerings or restocks

  • updates about workshops, events, or online sessions

  • musings from the apothecary

  • special promotions for subscribers

You will only receive these emails if you explicitly opt in.

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C. Opting Out

You may unsubscribe from the newsletter or marketing messages at any time by:

  • clicking the “unsubscribe” link within any email

  • contacting me directly

Unsubscribing from marketing messages will not affect your ability to receive booking confirmations, receipts, or other essential service messages.

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D. Email Service Providers

Emails may be delivered through:

  • Wix’s built-in communication tools

  • additional trusted email services (if adopted in the future)

These providers act only as conduits for communication and do not use your email address for their own purposes.

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E. No Spam, No Selling

Your email address will never be:

  • sold to a third party

  • used for mass marketing without your consent

  • added to any list automatically (except transactional messages required to complete a service)

Your inbox is treated with the same respect as the readings themselves: private, purposeful, and free from unwanted noise.

Minors & Age Restrictions

This apothecary and its offerings—whether divinatory, spiritual, or material—are intended for adults who can legally consent to such services.

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A. Age Requirement

The services and products provided on this website are not intended for individuals under 18 years of age.
This includes:

  • tarot readings

  • modern séance sessions

  • intuitive or spiritual consultations

  • access to any adult-oriented metaphysical content

By using this site, you affirm that you are at least 18 years old, or the legal age of majority in your region.

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B. Collection of Information from Minors

I do not knowingly collect personal information from individuals under the age of 18. If it becomes apparent that information was provided by a minor:

  • the data will be deleted as quickly as reasonably possible

  • any associated bookings or transactions may be canceled and refunded if appropriate​

 
C. Parental or Guardian Contact

If you believe I may have information from a minor under your care, you may contact me directly and request its removal.

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D. Spiritual Work & Ethical Boundaries

Because intuitive and séance-style sessions can involve sensitive personal matters, emotional topics, and spiritual exploration, they are reserved strictly for adults.
This boundary is in place to protect both the client and the integrity of the work.

Your Data Rights & Choices

Just as one has the right to close a grimoire, remove their name from a ledger, or reclaim an artifact entrusted to a keeper, so too do you hold certain rights over the information you share within this apothecary.

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These rights may vary based on your location, but the following principles are honored for all visitors.

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A. Right to Access

You may request a copy of the personal information that has been collected about you.
This may include:

  • contact details

  • order history

  • appointment information

  • any notes you have asked me to keep for future sessions

Reading information (the content of your tarot or séance session) is not automatically stored, but if I have notes and you wish to view them, you may request them.

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B. Right to Correction

If any information associated with your account or bookings is incomplete or incorrect, you may request an update so that it reflects accurate details.
 

C. Right to Deletion

You may request that your personal information be deleted, subject to a few exceptions:

  • records required for tax or legal compliance

  • information relevant to an open order, pending shipment, or scheduled appointment

  • fraud prevention systems used by Wix or payment processors

Session notes, if any were kept, can be deleted entirely upon request.

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D. Right to Withdraw Consent

If you have previously agreed to receive newsletters or optional updates, you may withdraw that consent at any time by:

  • unsubscribing directly from emails

  • or contacting me to be removed manually

This does not affect transactional messages needed to complete your orders or appointments.

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E. Right to Restrict or Object to Processing

You may request limitations on how your data is used—for example:

  • asking that no notes be kept between readings

  • requesting that previous session records be removed

  • choosing not to receive follow-up messages

Within the bounds of legal requirements and necessary business functions, these requests will be honored.

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F. Right to Portability

If you wish to move your information (such as session notes or purchase history) elsewhere, you may request that a copy be provided in a commonly used format.

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G. How to Exercise These Rights

To request access, correction, deletion, or changes to your preferences, you may contact me directly through the contact form on the site
 

Requests will be answered in a reasonable timeframe, and always with respect and confidentiality.

Data Retention

Just as one keeps certain ledgers for a season and others for many years, different kinds of information are preserved for different lengths of time within this apothecary. Retention is guided by law, necessity, and respect for the privacy of all clients.

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A. How Long Information Is Kept

Different categories of information are kept for different periods:

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1. Order & Transaction Records

Information related to purchases—such as your name, the items purchased, transaction date, and payment confirmation—may be kept for up to 7 years, as required for:

  • tax documentation

  • bookkeeping

  • lawful business audits

These records do not include your full payment card information.

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2. Booking & Appointment Details

Information related to past appointments (session type, date, confirmation status) is generally kept for up to 3 years unless you request otherwise.
This helps with:

  • follow-up sessions

  • confirming past work

  • client history (if relevant to your chosen readings)

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3. Reading Notes (If Any Were Taken)

Notes taken strictly to prepare for or follow up on a session are:

  • minimal

  • confidential

  • kept only as long as they are helpful to you

If you wish them deleted sooner, you may request this at any time.
If no request is made, they are usually retained for no more than 1 year, unless needed for an ongoing working relationship.

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4. Email Communications

Correspondence related to:

  • orders

  • bookings

  • questions

  • clarification of services

…is generally kept for 1–2 years for administrative clarity.

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5. Newsletter Lists

Email addresses used for newsletters or marketing updates are kept until you unsubscribe, at which point they are removed.

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6. Automatically Collected Technical Data

Analytics and technical logs collected by Wix (such as IP addresses, cookies, or usage data) follow Wix’s retention policies, not mine.
These logs are usually short-lived and used for:

  • site security

  • fraud detection

  • performance monitoring

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B. When Information Is Deleted

Information is deleted when:

  • it is no longer needed for the purpose it was collected

  • you request deletion (unless law requires its retention)

  • a retention period ends

  • an account becomes inactive beyond the lifecycle described above

Deletion involves securely removing data from active systems.
For any data stored by Wix, deletion aligns with their internal processes.

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C. Exceptions Required by Law

Some information cannot be deleted immediately due to:

  • legal obligations

  • tax requirements

  • fraud prevention policies from third-party processors

Only the minimal necessary information is retained in such cases.

Data Security

The information entrusted to this apothecary—whether for a tarot session, a séance-style consultation, or the purchase of a handmade artifact—is treated with care and protected as one would guard a private grimoire.

While no system connected to the wider web can offer perfect invulnerability, reasonable steps are taken to keep your data secure.

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A. How Your Information Is Protected

The security of this website relies on a combination of:

  • Wix’s built-in security infrastructure, including firewalls, encrypted data storage, and site monitoring

  • HTTPS encryption, ensuring that data you send through forms or checkouts travels through secure channels

  • Restricted access, meaning only the site’s keeper (myself) can view or manage personal information

  • Secure third-party processors, such as Wix Payments or PayPal, to handle all sensitive financial data

I do not store financial information, and I take care not to collect more personal data than necessary.

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B. Wix’s Security Measures

Because this site is hosted on Wix, your data also benefits from:

  • continuous security updates

  • distributed hosting (reducing vulnerability to localized attacks)

  • DDoS protection

  • advanced monitoring and threat detection

  • encrypted databases

You may view Wix’s full security overview here:
https://support.wix.com/en/article/wix-security-overview
 

C. Limited Access to Your Information

Only one individual—the practitioner and owner of The Hermetic Apothecary—has access to your personal information.
There are:

  • no employees

  • no subcontractors

  • no outside handlers of reading notes or client data

Your information is never shared casually or viewed by anyone other than the person conducting your sessions or fulfilling your orders.

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D. No Guaranteed Method is Perfect

Although strong measures are in place, it must be stated plainly:

 

No method of electronic transmission or storage is entirely immune from interception or breach.

If a data security incident should ever occur:

  • I will notify affected individuals promptly

  • steps will be taken to contain and resolve the issue

  • future risks will be assessed and minimized

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E. Your Role in Security

Your own devices and networks play a role as well.
For the most secure experience, consider:

  • keeping your software up to date

  • using strong passwords

  • avoiding public Wi-Fi when entering personal information

Together, these protections help ensure your information stays safe within this apothecary.

International Data Transfers

Just as correspondences once traveled across oceans by ship and courier, certain information shared with this apothecary may cross borders in the process of being stored, processed, or fulfilled. This occurs not through magical means, but through the nature of modern digital infrastructure.

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A. Wix’s Global Servers

Because this site is hosted through Wix.com Ltd., your information may be stored on or processed through servers located in:

  • the United States

  • the European Union

  • Israel

  • and other regions where Wix maintains infrastructure

These transfers are standard for websites built on international platforms.

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B. Compliance With Data Protection Laws

Wix maintains compliance with:

  • GDPR (for visitors in the European Union)

  • CCPA and CPRA (for visitors in California)

  • and other applicable privacy regulations

This ensures that any transfer of your data across borders is handled lawfully and securely.

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C. By Using This Site

By exploring the apothecary, booking a session, or making a purchase, you acknowledge that your information may be transferred to—and stored in—regions outside your country of residence.
This is a natural part of online transactions and website hosting.

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D. My Role as Data Controller

While Wix acts as the data processor handling technical operations, I serve as the data controller, meaning:

  • I determine what information is collected

  • I determine how it is used

  • I maintain responsibility for how it is handled

  • I ensure that your rights are respected, regardless of your location

None of your information is shared with international third parties except as required to operate the website, process payments, or deliver items.
 

E. International Clients

If you are visiting from another country:

  • your local privacy rights are respected

  • you may still request access, correction, deletion, or restriction of your information

  • your requests will be honored to the fullest extent allowed by law and platform limitations

Changes to This Privacy Policy

As the apothecary grows, new tools may be added, services may evolve, or laws may change. When such shifts occur, this Privacy Policy may be updated to reflect the current practices of the site.

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Any significant changes will be posted here with a revised “last updated” date, so you may always see what has been altered.


Your continued use of the website after changes are posted will signify acceptance of the updated policy.

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This document is a living one: kept transparent, honest, and aligned with the work housed within these pages.

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